Board of Education Regular Meeting

January 11, 2016 7:00 PM

Hayes Center High School

I. Call to Order - President Broz called the meeting to order at 7:00 P.M. in the board room at the High School.  Notice of this meeting was given in advance to all board members.

I.A. Roll Call - Board members present:  Aaron Broz, Toby Cox, Vickie Gohl, Dexter Lacey, Andrea Richards, and Marian Richards.  Also present were Superintendent Phil Mahan and Principal Tony Primavera.

I.B. Pledge of Allegiance - President Broz led the Pledge of Allegiance.  

I.C. Recognition of Visitors

I.D. Recognition of Open Meetings Act poster - President Broz advised all in attendance of the Open Meetings Act poster which was displayed in the board room.

I.E. Adoption of Agenda - Motion Passed:  Motion to adopt the agenda as presented passed with a motion by Andrea Richards and a second by Dexter Lacey.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

I.F. Election of Officers  

President – Aaron Broz asked for nominations for the President position.  Vickie Gohl nominated Aaron Broz, seconded by Marian Richards.  Dexter Lacey moved, seconded by Vickie Gohl to cease the nominations. Aaron Broz was elected President by unanimous consent of the board.

Vice President - President Broz asked for nominations for Vice President.  Toby Cox nominated Dexter Lacey, seconded by Aaron Broz.  Vickie Gohl moved, seconded by Aaron Broz to cease the nominations. Dexter Lacey was elected Vice President by unanimous consent of the board.

Treasurer – President Broz asked for nominations for Treasurer.  Marian Richards nominated Toby Cox, seconded by Dexter Lacey. Andrea Richards moved, seconded by Aaron Broz to cease the nominations. Toby Cox was elected Treasurer by unanimous consent of the board.

Secretary – President Broz asked for nominations for Secretary.  Aaron Broz nominated Andrea Richards, seconded by Dexter Lacey. Marian Richards moved, seconded by Aaron Broz to cease the nominations. Andrea Richards was elected Secretary by unanimous consent of the board.

II. Audience Communications - Rita Erickson addressed the Board regarding the County Treasurer meeting in June and inquiring whether she could use two school buses for transportation purposes during those meetings.   

III. Services Report – A bus was repaired in North Platte and Superintendent Mahan will be reviewing the safety guidelines with staff.

IV. Board Member/Committee Reports  

IV.A. Negotiations update – An agreement has been reached and more details will be provided later in meeting.

V. Administrative Report – Discussion held regarding the attendance incentive program and feedback from parents regarding Junior High football for next year.

VI. Action Items  

VI.A. Consent Agenda - Motion Passed:  Motion to approve the consent agenda passed with a motion by Vickie Gohl and a second by Dexter Lacey.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.A.1. Approve Regular meeting minutes of December 14, 2015 meeting.  

VI.A.2. Approve Bank Transfers  

VI.A.3. Approve Hot Lunch Fund claims for $1,627.24  

VI.A.4. Approve Activity Fund claims for $9,767.11  

VI.A.5. Approve General Fund claims for $213,355.66

(Payroll - $142,098.80  Claims - $71,256.86  

VI.A.6. Approve Financial reports of the District  

VI.B. Committee appointments and chairs - Board members volunteered for committees they chose to serve on. They are: Americanism – Marian Richards, Aaron Broz, Andrea Richards; Communications – Vickie Gohl, Dexter Lacey, Andrea Richards; Curriculum/School Improvement – Toby Cox, Vickie Gohl, Marian Richards; Transportation – Aaron Broz, Toby Cox, Dexter Lacey; Buildings/Grounds – Aaron Broz, Toby Cox, Dexter Lacey; Negotiations/Finance – Aaron Broz, Marian Richards, Andrea Richards

VI.C. Official depository of the district - Motion Passed:  Motion to approve AmFirst Bank as the official depository of the district passed with a motion by Aaron Broz and a second by Dexter Lacey.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.D. Official newspaper of the district - Motion Passed:  Motion to approve The Times Republican as the official newspaper for the district passed with a motion by Aaron Broz and a second by Marian Richards.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.E. Accept Insurance Package Bid - Motion Passed:  Motion to accept the Insurance Package Bid from McCook National Bank Insurance passed with a motion by Dexter Lacey and a second by Marian Richards.  5 Yeas - 0 Nays - 1 Abstained.  

Aaron Broz                Abstain

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VI.F. Approve County use of one or two buses on June 14th & 15th - Motion Passed:  Motion to table until next meeting passed with a motion by Marian Richards and a second by Dexter Lacey. 

6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

Discussion held and Superintendent Mahan will do research for legal and/or insurance issues.

VI.G. Superintendent Contract - Motion Passed:  Motion to approve the superintendent contract for 2016-2017 passed with a motion by Andrea Richards and a second by Aaron Broz.  4 Yeas - 2 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                No

Dexter Lacey              No

Marian Richards         Yes

Andrea Richards         Yes

VI.H. Superintendent Evaluation - Discussion held but no action taken.  Board members will have evaluations to President Broz before the next Board meeting.

VI.I. Ratify 2 Year General Contract Provisions with Hayes Center Education Association – Motion Passed - Motion to enter into executive session with respect to negotiations regarding the Hayes Center Education Association passed with a motion by Toby Cox and a second by Dexter Lacey.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

The board entered executive session at 7:38 P.M.

Motion Passed: Motion to exit executive session at 7:44 P.M. passed with a motion by Dexter Lacey and a second by Vickie Gohl.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

Motion Passed: Motion to ratify the 2 year general contract provisions with Hayes Center Education Association for $1,000.00 each of the next 2 years with the insurance clause passed with a motion by Aaron Broz and a second by Andrea Richards.  6 Yeas - 0 Nays.  

Aaron Broz                Yes

Toby Cox                    Yes

Vickie Gohl                Yes

Dexter Lacey              Yes

Marian Richards         Yes

Andrea Richards         Yes

VII. Discussion – Board retreat and planning session has been scheduled for January 26 at 5:30.   

VII.A. State shop tour

VIII. Information Only   

VIII.A. ESU 15/16 Board Member Workshop

IX. Correspondence  

IX.A. Cards of thanks - several thank you cards were received from staff

X. Executive Session   

XI. Future Agenda Items/Other  

XI.A. Renewal of Principal contract  

XI.B. Consider Early Retirement Incentive program for current year  

XI.C. Review Board policy sections 1000 and 2000  

XII. Next Meeting - February 8, 2016 at 7:00 P.M.

XIII. Adjournment - President Broz adjourned the meeting at 7:55 P.M.

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Board President

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Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.